[Sur] [SLOBS] [IAEP] [Motion]Re: [Sugar-devel] [SLOB] approval needed for Bender's GCI travel expenses

Vie Jul 13 06:27:19 EDT 2018

+1

On Fri, Jul 13, 2018, 01:00 Carlos mauro <unimauro en gmail.com> wrote:

> +1
>
> El jue., 12 jul. 2018 6:49 p. m., rosamel norma ramirez mendez <
> rosanor43 en hotmail.com> escribió:
>
>> +1
>>
>> Descarga Outlook para iOS <https://aka.ms/o0ukef>
>> ------------------------------
>> *From:* olpc-Sur <olpc-sur-bounces en lists.laptop.org> on behalf of Pacita
>> Pena <pacitapenanieto en gmail.com>
>> *Sent:* Thursday, July 12, 2018 10:47:20 AM
>> *To:* SUR
>> *Cc:* iaep; Sugar-dev Devel; Samson Goddy; Adam Holt; SLOBs
>> *Subject:* Re: [Sur] [SLOBS] [IAEP] [Motion]Re: [Sugar-devel] [SLOB]
>> approval needed for Bender's GCI travel expenses
>>
>> +1
>>
>> 2018-07-12 7:08 GMT-04:00 Claudia Urrea <callaurrea en gmail.com>:
>>
>>> +1
>>>
>>> On Sat, Jul 7, 2018 at 5:21 PM, Samson Goddy <samsongoddy en gmail.com>
>>> wrote:
>>>
>>>> +1 from me
>>>>
>>>> On Sat, Jul 7, 2018, 3:54 PM Adam Holt <holt en laptop.org> wrote:
>>>>
>>>>> +1
>>>>>
>>>>> On Sat, Jul 7, 2018 at 9:16 AM, Lionel Laské <lionel.laske en gmail.com>
>>>>> wrote:
>>>>>
>>>>>> +1
>>>>>>
>>>>>>         Lionel
>>>>>>
>>>>>> 2018-07-07 14:56 GMT+02:00 Ignacio Rodríguez <ignacio en sugarlabs.org>:
>>>>>>
>>>>>>> I'll second it
>>>>>>>
>>>>>>> El sáb., 7 de jul. de 2018 08:47, Samson Goddy <
>>>>>>> samsongoddy en gmail.com> escribió:
>>>>>>>
>>>>>>>> Dear SLOBs,
>>>>>>>>
>>>>>>>> Motion: To approve Walter's $614.03 reimbursement request. I would
>>>>>>>> like if this motion will be seconded. So we can process to voting.
>>>>>>>>
>>>>>>>>
>>>>>>>> Regards
>>>>>>>> Samson
>>>>>>>>
>>>>>>>> On Sat, Jul 7, 2018, 3:55 AM Walter Bender <walter.bender en gmail.com>
>>>>>>>> wrote:
>>>>>>>>
>>>>>>>>> Fellow oversight board members,
>>>>>>>>>
>>>>>>>>> I would appreciate if someone would propose a motion as per
>>>>>>>>> Bradley's email below so that I can get reimbursed for my travel to the
>>>>>>>>> Google Mentor Summit.
>>>>>>>>>
>>>>>>>>> thx.
>>>>>>>>>
>>>>>>>>> -walter
>>>>>>>>>
>>>>>>>>> ---------- Forwarded message ---------
>>>>>>>>> From: Bradley M. Kuhn via RT <
>>>>>>>>> accounts-payable en tix.sfconservancy.org>
>>>>>>>>> Date: Fri, Jul 6, 2018 at 8:04 PM
>>>>>>>>> Subject: [sfconservancy.org #898] SLOBS approval needed for
>>>>>>>>> Bender's GCI travel expenses.
>>>>>>>>> To: <walter.bender en gmail.com>
>>>>>>>>>
>>>>>>>>>
>>>>>>>>> Walter Bender via RT wrote on Sunday,  1 July:
>>>>>>>>> > As you know, Google sponsors one mentor from each participating org to
>>>>>>>>> > attend the summit and the costs of the trip are passed through to Google.
>>>>>>>>> ...
>>>>>>>>> > Please contact me if you have any further questions.
>>>>>>>>>
>>>>>>>>> This assessment is actually no longer accurate, and as such, we need
>>>>>>>>> approval from SLOBs to proceed with the travel reimbursement, just like we
>>>>>>>>> do with any other.  Adam, could you as Representative communicate that SLOBs
>>>>>>>>> approved $614.03 for Walter's travel.
>>>>>>>>>
>>>>>>>>> Reasons we need such approval are below:
>>>>>>>>>
>>>>>>>>> The information that Walter relied on to write the above is out of date.  A
>>>>>>>>> few years ago, Google changed the nature of the way payments are made for
>>>>>>>>> GCI and GSoC.  While, informally, Google requests that a certain part of the
>>>>>>>>> payments be used for travel expenses for the GCI and GSoC Mentor Summits
>>>>>>>>> (respectively) there is no longer a formal requirement, agreement, nor
>>>>>>>>> arrangement that requires Conservancy (and its Sugar Labs project) to use
>>>>>>>>> these funds for that purpose.  Sugar Labs could use the funds for any
>>>>>>>>> purpose that fits within the project and Conservancy's charitable mission.
>>>>>>>>> Thus, under the FSA with Conservancy, it's up to Sugar Labs to recommend
>>>>>>>>> that how we spend the funds.
>>>>>>>>>
>>>>>>>>> As you decide on whether you'd like to pay the funds for this purpose, note
>>>>>>>>> that Bender's expenses are substantially less than the amount given as a
>>>>>>>>> donation for GCI.  Sugar received $7,380.00 total for its participation in
>>>>>>>>> GCI 2017
>>>>>>>>>
>>>>>>>>> Finally, please avoid the phrase "pass through" with regard to funds at
>>>>>>>>> Conservancy.  Regardless of any specific donation situation, Conservancy
>>>>>>>>> *does not* do any activity as a "pass through" fiscal sponsor.  That phrase
>>>>>>>>> has specific meaning in USA-non-profit circles and that's never what we're
>>>>>>>>> doing here, no matter what.
>>>>>>>>>
>>>>>>>>>
>>>>>>>>>
>>>>>>>>> Meanwhile, Walter, there's a receipt missing:
>>>>>>>>>
>>>>>>>>> > $25 Baggage fee*
>>>>>>>>>
>>>>>>>>> > * My restricted fare on United did not allow me any luggage beyond a
>>>>>>>>> > personal bag for my laptop. I managed on the way out, but could not
>>>>>>>>> > manage on the way back, hence I had to check a bag.
>>>>>>>>>
>>>>>>>>> This is within policy, but it does require a receipt when proposed as a
>>>>>>>>> stand-alone expense.  It looks like you didn't attach the receipt.  (I
>>>>>>>>> noticed you attached the same file twice, so I suspect that there is another
>>>>>>>>> file of receipts we haven't gotten yet).
>>>>>>>>>
>>>>>>>>> AFIAK, all major airline give a receipt for checked luggage at the time they
>>>>>>>>> collect payment.  If you lost that, in my experience, you can get the
>>>>>>>>> receipt from the airline's website from your account after the fact.
>>>>>>>>>
>>>>>>>>> Please send along the $25 receipt.  Everything else seems well documented.
>>>>>>>>>
>>>>>>>>> Note in future you don't need to include receipts for M&IE; please take a
>>>>>>>>> look at the travel policy section regarding that:
>>>>>>>>>   https://sfconservancy.org/projects/policies/conservancy-travel-policy.html
>>>>>>>>>
>>>>>>>>>
>>>>>>>>>
>>>>>>>>> --
>>>>>>>>> Walter Bender
>>>>>>>>> Sugar Labs
>>>>>>>>> http://www.sugarlabs.org
>>>>>>>>> <http://www.sugarlabs.org>
>>>>>>>>> _______________________________________________
>>>>>>>>>
>>>>>>>> Sugar-devel mailing list
>>>>>>>>> Sugar-devel en lists.sugarlabs.org
>>>>>>>>> http://lists.sugarlabs.org/listinfo/sugar-devel
>>>>>>>>>
>>>>>>>> _______________________________________________
>>>>>>>> IAEP -- It's An Education Project (not a laptop project!)
>>>>>>>> IAEP en lists.sugarlabs.org
>>>>>>>> http://lists.sugarlabs.org/listinfo/iaep
>>>>>>>
>>>>>>>
>>>>>>> _______________________________________________
>>>>>>> SLOBs mailing list
>>>>>>> SLOBs en lists.sugarlabs.org
>>>>>>> http://lists.sugarlabs.org/listinfo/slobs
>>>>>>>
>>>>>>>
>>>>>>
>>>>>> _______________________________________________
>>>>>> IAEP -- It's An Education Project (not a laptop project!)
>>>>>> IAEP en lists.sugarlabs.org
>>>>>> http://lists.sugarlabs.org/listinfo/iaep
>>>>>>
>>>>>> --
>>>>>> <http://lists.sugarlabs.org/listinfo/iaep>
>>>>>> <http://lists.sugarlabs.org/listinfo/iaep>
>>>>>> Unsung Heroes of OLPC, interviewed live @
>>>>>> <http://lists.sugarlabs.org/listinfo/iaep>http://unleashkids.org !
>>>>>>
>>>>> _______________________________________________
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>>>>
>>>>
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>>>>
>>>>
>>>
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