[Sur] [SLOBS] [IAEP] [Motion]Re: [Sugar-devel] [SLOB] approval needed for Bender's GCI travel expenses

Jue Jul 12 09:47:20 EDT 2018

+1

2018-07-12 7:08 GMT-04:00 Claudia Urrea <callaurrea en gmail.com>:

> +1
>
> On Sat, Jul 7, 2018 at 5:21 PM, Samson Goddy <samsongoddy en gmail.com>
> wrote:
>
>> +1 from me
>>
>> On Sat, Jul 7, 2018, 3:54 PM Adam Holt <holt en laptop.org> wrote:
>>
>>> +1
>>>
>>> On Sat, Jul 7, 2018 at 9:16 AM, Lionel Laské <lionel.laske en gmail.com>
>>> wrote:
>>>
>>>> +1
>>>>
>>>>         Lionel
>>>>
>>>> 2018-07-07 14:56 GMT+02:00 Ignacio Rodríguez <ignacio en sugarlabs.org>:
>>>>
>>>>> I'll second it
>>>>>
>>>>> El sáb., 7 de jul. de 2018 08:47, Samson Goddy <samsongoddy en gmail.com>
>>>>> escribió:
>>>>>
>>>>>> Dear SLOBs,
>>>>>>
>>>>>> Motion: To approve Walter's $614.03 reimbursement request. I would
>>>>>> like if this motion will be seconded. So we can process to voting.
>>>>>>
>>>>>>
>>>>>> Regards
>>>>>> Samson
>>>>>>
>>>>>> On Sat, Jul 7, 2018, 3:55 AM Walter Bender <walter.bender en gmail.com>
>>>>>> wrote:
>>>>>>
>>>>>>> Fellow oversight board members,
>>>>>>>
>>>>>>> I would appreciate if someone would propose a motion as per
>>>>>>> Bradley's email below so that I can get reimbursed for my travel to the
>>>>>>> Google Mentor Summit.
>>>>>>>
>>>>>>> thx.
>>>>>>>
>>>>>>> -walter
>>>>>>>
>>>>>>> ---------- Forwarded message ---------
>>>>>>> From: Bradley M. Kuhn via RT <accounts-payable en tix.sfconservancy.org
>>>>>>> >
>>>>>>> Date: Fri, Jul 6, 2018 at 8:04 PM
>>>>>>> Subject: [sfconservancy.org #898] SLOBS approval needed for
>>>>>>> Bender's GCI travel expenses.
>>>>>>> To: <walter.bender en gmail.com>
>>>>>>>
>>>>>>>
>>>>>>> Walter Bender via RT wrote on Sunday,  1 July:
>>>>>>> > As you know, Google sponsors one mentor from each participating org to
>>>>>>> > attend the summit and the costs of the trip are passed through to Google.
>>>>>>> ...
>>>>>>> > Please contact me if you have any further questions.
>>>>>>>
>>>>>>> This assessment is actually no longer accurate, and as such, we need
>>>>>>> approval from SLOBs to proceed with the travel reimbursement, just like we
>>>>>>> do with any other.  Adam, could you as Representative communicate that SLOBs
>>>>>>> approved $614.03 for Walter's travel.
>>>>>>>
>>>>>>> Reasons we need such approval are below:
>>>>>>>
>>>>>>> The information that Walter relied on to write the above is out of date.  A
>>>>>>> few years ago, Google changed the nature of the way payments are made for
>>>>>>> GCI and GSoC.  While, informally, Google requests that a certain part of the
>>>>>>> payments be used for travel expenses for the GCI and GSoC Mentor Summits
>>>>>>> (respectively) there is no longer a formal requirement, agreement, nor
>>>>>>> arrangement that requires Conservancy (and its Sugar Labs project) to use
>>>>>>> these funds for that purpose.  Sugar Labs could use the funds for any
>>>>>>> purpose that fits within the project and Conservancy's charitable mission.
>>>>>>> Thus, under the FSA with Conservancy, it's up to Sugar Labs to recommend
>>>>>>> that how we spend the funds.
>>>>>>>
>>>>>>> As you decide on whether you'd like to pay the funds for this purpose, note
>>>>>>> that Bender's expenses are substantially less than the amount given as a
>>>>>>> donation for GCI.  Sugar received $7,380.00 total for its participation in
>>>>>>> GCI 2017
>>>>>>>
>>>>>>> Finally, please avoid the phrase "pass through" with regard to funds at
>>>>>>> Conservancy.  Regardless of any specific donation situation, Conservancy
>>>>>>> *does not* do any activity as a "pass through" fiscal sponsor.  That phrase
>>>>>>> has specific meaning in USA-non-profit circles and that's never what we're
>>>>>>> doing here, no matter what.
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>> Meanwhile, Walter, there's a receipt missing:
>>>>>>>
>>>>>>> > $25 Baggage fee*
>>>>>>>
>>>>>>> > * My restricted fare on United did not allow me any luggage beyond a
>>>>>>> > personal bag for my laptop. I managed on the way out, but could not
>>>>>>> > manage on the way back, hence I had to check a bag.
>>>>>>>
>>>>>>> This is within policy, but it does require a receipt when proposed as a
>>>>>>> stand-alone expense.  It looks like you didn't attach the receipt.  (I
>>>>>>> noticed you attached the same file twice, so I suspect that there is another
>>>>>>> file of receipts we haven't gotten yet).
>>>>>>>
>>>>>>> AFIAK, all major airline give a receipt for checked luggage at the time they
>>>>>>> collect payment.  If you lost that, in my experience, you can get the
>>>>>>> receipt from the airline's website from your account after the fact.
>>>>>>>
>>>>>>> Please send along the $25 receipt.  Everything else seems well documented.
>>>>>>>
>>>>>>> Note in future you don't need to include receipts for M&IE; please take a
>>>>>>> look at the travel policy section regarding that:
>>>>>>>   https://sfconservancy.org/projects/policies/conservancy-travel-policy.html
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>> --
>>>>>>> Walter Bender
>>>>>>> Sugar Labs
>>>>>>> http://www.sugarlabs.org
>>>>>>> <http://www.sugarlabs.org>
>>>>>>> _______________________________________________
>>>>>>>
>>>>>> Sugar-devel mailing list
>>>>>>> Sugar-devel en lists.sugarlabs.org
>>>>>>> http://lists.sugarlabs.org/listinfo/sugar-devel
>>>>>>>
>>>>>> _______________________________________________
>>>>>> IAEP -- It's An Education Project (not a laptop project!)
>>>>>> IAEP en lists.sugarlabs.org
>>>>>> http://lists.sugarlabs.org/listinfo/iaep
>>>>>
>>>>>
>>>>> _______________________________________________
>>>>> SLOBs mailing list
>>>>> SLOBs en lists.sugarlabs.org
>>>>> http://lists.sugarlabs.org/listinfo/slobs
>>>>>
>>>>>
>>>>
>>>> _______________________________________________
>>>> IAEP -- It's An Education Project (not a laptop project!)
>>>> IAEP en lists.sugarlabs.org
>>>> http://lists.sugarlabs.org/listinfo/iaep
>>>>
>>>> --
>>>> <http://lists.sugarlabs.org/listinfo/iaep>
>>>> <http://lists.sugarlabs.org/listinfo/iaep>
>>>> Unsung Heroes of OLPC, interviewed live @
>>>> <http://lists.sugarlabs.org/listinfo/iaep>http://unleashkids.org !
>>>>
>>> _______________________________________________
>>> IAEP -- It's An Education Project (not a laptop project!)
>>> IAEP en lists.sugarlabs.org
>>> http://lists.sugarlabs.org/listinfo/iaep
>>
>>
>> _______________________________________________
>> SLOBs mailing list
>> SLOBs en lists.sugarlabs.org
>> http://lists.sugarlabs.org/listinfo/slobs
>>
>>
>
> _______________________________________________
> Lista olpc-Sur
> olpc-Sur en lists.laptop.org
> http://lists.laptop.org/listinfo/olpc-sur
>
>
------------ próxima parte ------------
Se ha borrado un adjunto en formato HTML...
URL: <http://lists.laptop.org/pipermail/olpc-sur/attachments/20180712/4e247f4a/attachment.html>