[Sur] [IAEP] [SLOB] motion to approve travel advance

Sameer Verma sverma en sfsu.edu
Mie Sep 20 11:02:23 EDT 2017

I'll second the motion.


On Sep 19, 2017 7:01 PM, "Walter Bender" <walter.bender en gmail.com> wrote:

> Alas, we have made no headway on my email regarding our travel advance
> policy [1], but we have an important decision to make as soon as possible
> [2].
> As you know, we are hoping to send three representatives from Sugar Labs
> to the Google Summer of Code summit. Google has in fact allocated $3300
> towards travel for this purpose (See [3] below). The plan of record was to
> send Cristina Del Puerto, who will be traveling from San Francisco,
> essentially at no cost, Samson Goddy, who will be traveling from Nigeria,
> and Michaël Ohayon, who will be traveling from France.
> Samson has requested that the SFC prepurchase a ticket for him, as
> detailed in [2]. He has also accrued several hundred US dollars in expenses
> in obtaining his visa, which was money lent to him by community members
> when the SLOB denied his request for a travel advance. He is also asking
> for a cash advance of US $550 to cover local transportation needs in
> Nigeria and the States [4]. It is likely that the total cost of his and
> Michaël's travel will exceed the Google budget by some hundreds of
> dollars. That said, I think it is a worthwhile investment in two dedicated
> community members. So...
> Motion: Approve a travel advance for US $2550 (US $2000 SFC prepurchase of
> an airline ticket and $550 towards local transport) for Samson Goddy's
> travel to the Google Summer of Code mentor's summit.
> Your timely response to this motion much appreciated.
> regards.
> -walter
> [1] http://lists.sugarlabs.org/archive/iaep/2017-September/020168.html
> [2] SLOBs,
> As you probably know, Google provides a donation of $2,700 which they
> suggest
> projects use for travel for mentors and students, ideally for the Mentor
> Summit.
> Samson has asked us to book his flight.  It seems it will probably cost
> around $1,800, but I'm sorting out details with Samson now based on his
> email
> in a private thread.
> I ask that Adam Holt, as Representative to Conservancy from SLOBs, please
> communicate immediate approval for up to $2,000 for booking Samson's flight
> (prices may change by the time you send that approve, so extra budget room
> is a good idea).
> Note that the budget constraint by Conservancy's travel policy in this case
> is US$2,748.54 for this particular travel, but the Google funding means we
> do need to get approval from you, since likely the combined travel for GSoC
> -- which includes Samson Goddy, Michaël Ohayon, and Cristina Del Puerto --
> will likely, in combination, go above the $2,700 donation for this purpose
> from Google.  Others have not sent their travel details so we don't know
> their travel costs -- if you want to set capped budgets for them as well,
> please do that immediately too.
> I recommend approval for all this travel -- provided that it follows
> Conservancy's main travel policy -- given the large amount of funds Sugar
> Labs has at its disposal already, but it's of course your decision.
> Martin Michlmayr
> [3] Hi GSoC Org Admins --
> As a thank you for your participation in GCI this year we want to give you
> 3 slots for mentors to send to the GSoC Mentor Summit (instead of the
> normal 2).
> We will add an additional $1100 to your GSoC mentor travel stipend payment
> (for a total of $3300 for the mentor travel stipends). Feel free to have
> the third person sign up for the Mentor Summit registration before
> September 5th, the sooner the better so we can get more folks off of the
> wait list early.
> We will of course pay for the 3rd person's room for Friday and Saturday
> nights as well so be sure they sign up for their hotel room at either the
> Sunnyvale Sheraton Hotel  or Aloft Santa Clara Hotel before September 5th.
> It would be great if you sent a mentor that was a mentor for both programs
> as your third person. The person does need to be at least 18 years old.
> If you have any questions please let us know.
> Best,
> Stephanie and Mary
> [4] Sure and $550 for travel advance.... I will be in Lagos for almost 7
> hours and London for 6 hrs, transportation and taxes in Both airport in
> Nigeria and America. I wanted to fly from Port Harcourt direct to SFO but
> it will cost additional $1500 to the flight money which i think people in
> the board might argue on.. So i decided to use Lagos instead of Port
> Harcourt to save $1.5k, though more stressful but less money spent
> --
> Walter Bender
> Sugar Labs
> http://www.sugarlabs.org
> <http://www.sugarlabs.org>
> _______________________________________________
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