[Sur] [SLOBS] [IAEP] [SLOB] motion to approve travel advance

Mie Sep 20 11:29:04 EDT 2017

+1

I just want to make sure Samson is not going to be under unnecessary stress
or risks just because of "saving money" in his itinerary.

Regards and blessings

Laura V

2017-09-20 10:15 GMT-05:00 Adam Holt <holt en laptop.org>:

> Attention SFConservancy, Bradley Kuhn & Martin Michlmayr,
>
> +1 (my vote) means this will be approved with 4 (or more) of 7 votes Sugar
> Labs Oversight Board -- please proceed to assist Samson's travel planning
> as described below, Thanks!
>
> On Wed, Sep 20, 2017 at 11:07 AM, Ignacio Rodríguez <ignacio en sugarlabs.org
> > wrote:
>
>> Same here.
>> +1
>>
>> Please enjoy and make us proud :)
>>
>>
>>
>> ‌
>>
>> On Wed, Sep 20, 2017 at 12:02 PM, Sameer Verma <sverma en sfsu.edu> wrote:
>>
>>> I'll second the motion.
>>>
>>> Sameer
>>>
>>> On Sep 19, 2017 7:01 PM, "Walter Bender" <walter.bender en gmail.com>
>>> wrote:
>>>
>>>> Alas, we have made no headway on my email regarding our travel advance
>>>> policy [1], but we have an important decision to make as soon as possible
>>>> [2].
>>>>
>>>> As you know, we are hoping to send three representatives from Sugar
>>>> Labs to the Google Summer of Code summit. Google has in fact allocated
>>>> $3300 towards travel for this purpose (See [3] below). The plan of record
>>>> was to send Cristina Del Puerto, who will be traveling from San Francisco,
>>>> essentially at no cost, Samson Goddy, who will be traveling from Nigeria,
>>>> and Michaël Ohayon, who will be traveling from France.
>>>>
>>>> Samson has requested that the SFC prepurchase a ticket for him, as
>>>> detailed in [2]. He has also accrued several hundred US dollars in expenses
>>>> in obtaining his visa, which was money lent to him by community members
>>>> when the SLOB denied his request for a travel advance. He is also asking
>>>> for a cash advance of US $550 to cover local transportation needs in
>>>> Nigeria and the States [4]. It is likely that the total cost of his and
>>>> Michaël's travel will exceed the Google budget by some hundreds of
>>>> dollars. That said, I think it is a worthwhile investment in two dedicated
>>>> community members. So...
>>>>
>>>> Motion: Approve a travel advance for US $2550 (US $2000 SFC prepurchase
>>>> of an airline ticket and $550 towards local transport) for Samson Goddy's
>>>> travel to the Google Summer of Code mentor's summit.
>>>>
>>>> Your timely response to this motion much appreciated.
>>>>
>>>> regards.
>>>>
>>>> -walter
>>>>
>>>>
>>>> [1] http://lists.sugarlabs.org/archive/iaep/2017-September/020168.html
>>>>
>>>> [2] SLOBs,
>>>>
>>>> As you probably know, Google provides a donation of $2,700 which they
>>>> suggest
>>>> projects use for travel for mentors and students, ideally for the Mentor
>>>> Summit.
>>>>
>>>> Samson has asked us to book his flight.  It seems it will probably cost
>>>> around $1,800, but I'm sorting out details with Samson now based on his
>>>> email
>>>> in a private thread.
>>>>
>>>> I ask that Adam Holt, as Representative to Conservancy from SLOBs,
>>>> please
>>>> communicate immediate approval for up to $2,000 for booking Samson's
>>>> flight
>>>> (prices may change by the time you send that approve, so extra budget
>>>> room
>>>> is a good idea).
>>>>
>>>> Note that the budget constraint by Conservancy's travel policy in this
>>>> case
>>>> is US$2,748.54 for this particular travel, but the Google funding means
>>>> we
>>>> do need to get approval from you, since likely the combined travel for
>>>> GSoC
>>>> -- which includes Samson Goddy, Michaël Ohayon, and Cristina Del Puerto
>>>> --
>>>> will likely, in combination, go above the $2,700 donation for this
>>>> purpose
>>>> from Google.  Others have not sent their travel details so we don't know
>>>> their travel costs -- if you want to set capped budgets for them as
>>>> well,
>>>> please do that immediately too.
>>>>
>>>> I recommend approval for all this travel -- provided that it follows
>>>> Conservancy's main travel policy -- given the large amount of funds
>>>> Sugar
>>>> Labs has at its disposal already, but it's of course your decision.
>>>>
>>>> Martin Michlmayr
>>>>
>>>> [3] Hi GSoC Org Admins --
>>>> As a thank you for your participation in GCI this year we want to give
>>>> you 3 slots for mentors to send to the GSoC Mentor Summit (instead of the
>>>> normal 2).
>>>>
>>>> We will add an additional $1100 to your GSoC mentor travel stipend
>>>> payment (for a total of $3300 for the mentor travel stipends). Feel free to
>>>> have the third person sign up for the Mentor Summit registration before
>>>> September 5th, the sooner the better so we can get more folks off of the
>>>> wait list early.
>>>>
>>>> We will of course pay for the 3rd person's room for Friday and Saturday
>>>> nights as well so be sure they sign up for their hotel room at either the
>>>> Sunnyvale Sheraton Hotel  or Aloft Santa Clara Hotel before September 5th.
>>>>
>>>> It would be great if you sent a mentor that was a mentor for both
>>>> programs as your third person. The person does need to be at least 18 years
>>>> old.
>>>>
>>>> If you have any questions please let us know.
>>>>
>>>> Best,
>>>>
>>>> Stephanie and Mary
>>>>
>>>> [4] Sure and $550 for travel advance.... I will be in Lagos for almost
>>>> 7 hours and London for 6 hrs, transportation and taxes in Both airport in
>>>> Nigeria and America. I wanted to fly from Port Harcourt direct to SFO but
>>>> it will cost additional $1500 to the flight money which i think people in
>>>> the board might argue on.. So i decided to use Lagos instead of Port
>>>> Harcourt to save $1.5k, though more stressful but less money spent
>>>>
>>>> --
>>>> Walter Bender
>>>> Sugar Labs
>>>> http://www.sugarlabs.org
>>>> <http://www.sugarlabs.org>
>>>>
>>>> _______________________________________________
>>>> IAEP -- It's An Education Project (not a laptop project!)
>>>> IAEP en lists.sugarlabs.org
>>>> http://lists.sugarlabs.org/listinfo/iaep
>>>>
>>>
>>> _______________________________________________
>>> IAEP -- It's An Education Project (not a laptop project!)
>>> IAEP en lists.sugarlabs.org
>>> http://lists.sugarlabs.org/listinfo/iaep
>>>
>>
>>
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-- 
Laura V.
* I&D SomosAZUCAR.Org*

“Solo la tecnología libre nos hará libres.”
~ L. Victoria

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