[Sur] [SLOBS] [IAEP] URGENT action needed

Karen Sandler karen en sfconservancy.org
Mar Ago 15 12:13:03 EDT 2017 

On 2017-08-15 00:51, Adam Holt wrote:
> Thanks Karen for please responding to these 3 emails I sent you when 
> possible:
> 
> - July 12 subject line "Donation from Facebook" [paperwork required so
> donations can flow to Sugar Labs]
> - Aug 4 subject line "Donation from Facebook" [paperwork required so
> donations can flow to Sugar Labs]
> - Aug 9 subject line "Samson Goddy asks for visa supporting docs for
> GSoC visit to USA" [so that his visa is less likely to be denied, as
> happened around mid-June with the French Embassy]

Great, thanks for pointing these out! I've been on the road for most of 
the time since I last wrote you on the 11th and have a significant 
backlog (it's conference season, and I'm off again on Thursday). I've 
picked up those email threads. As always feel free to ping me on IRC or 
call me by phone if something is urgent. Generally, questions about 
legal matters like visas should go to Tony Sebro, so I looped him in.
> 
> If possible, a response would also be appreciated to this email sent
> to accounting en sfconservancy.org :
> 
> - Aug 4 subject line "ACTION REQUIRED: GCI Grand Prize Trip and Org
> Donations - Sugar Labs" [how do we work together to recover $9400
> promised by Google to accounting en sfconservancy.org on April 14?]

OK, I'll ping accounting@ on this.
> 
> Separately it would be extremely helpful if SFConservancy can clarify
> all accounts that today continue have access to Sugar Labs'
> financials, and whether it would (presumably) be very wise to
> deprecate several ancient such accounts known to be created in
> 2008-to-2015.

I don't understand what you mean by this. Do you mean removing access 
for people who were granted access in the past? We can do that too if 
appropriate. Or do you mean old accounts in the accounting system? 
Perhaps let's pick this up on a private list with accounting@?

> Additionally can SFConservancy assist providing svn credentials to any
> person(s) that the Sugar Labs Oversight Board chooses to be
> trustworthy enough have live ongoing & historical access to Sugar
> Labs' financial records.  I'd personally motion for Laura Vargas to
> have such access, and hope that other SLOBS members could confirm such
> in a vote during the coming week, so that SFConservancy can then
> proceed if Laura Vargas is indeed dedicating herself to this intensive
> task.

Yes, that's fine. We generally give access to any project leadership 
committee member who asks for it.

> PS if other Board members also require detailed financial access to
> all records since 2008 (now or in future) and are fully willing to
> stand up to all associated responsibilities (including spending
> extensive time learning the "ledger" command and protecting privacy of
> all) then please make that known.
> 
> Finally thank you to Karen Sandler for pointing out that Sugar Labs
> Election/Membership Committee could probably do substantially better
> communicating election candidates & results @
> https://wiki.sugarlabs.org/go/Oversight_Board/2016-2017-candidates [3]

That link doesn't seem to work.

> (or similar) as was done in all prior years:

The previous year seems to have the candidates but not the results. It's 
fine (you can keep whatever wiki pages you want) but I've already been 
digging for 10 minutes and other than the list of current members on the 
main Oversight Board page, I don't see election result tallies that 
correspond to the previous candidate page. It's very possible I'm just 
missing it, but the point is that we really need to be informed by email 
when the reps change, as the FSA agreement contemplates.

karen

> 
> https://wiki.sugarlabs.org/go/Oversight_Board/2015-2016-candidates [4]
> https://wiki.sugarlabs.org/go/Oversight_Board/2014-2015-candidates [5]
> https://wiki.sugarlabs.org/go/Oversight_Board/2013-2014-candidates [6]
> https://wiki.sugarlabs.org/go/Oversight_Board/2012-2013-candidates [7]
> https://wiki.sugarlabs.org/go/Oversight_Board/2011-2012-candidates [8]
> https://wiki.sugarlabs.org/go/Oversight_Board/2010-2011-candidates [9]
> https://wiki.sugarlabs.org/go/Oversight_Board/2009-2010-candidates [10]
> 
> On Mon, Aug 14, 2017 at 11:25 PM, Karen Sandler 
> <karen en sfconservancy.org> wrote:
> 
> Hi SLOBs,
> 
> Conservancy staff doesn't follow our member projects mailing lists - 
> the PROJECT en sfconservancy.org are always the official communication 
> point between Conservancy and its member projects. As I hope you can 
> appreciate, we have 45 member projects (including Outreachy, which has 
> around 80 internships per year that we administer). This thread has 
> come to our attention though, and I want to clear up a few things.
> 
> * Good communication with Conservancy
> 
> We rely on SLOBs and the official Sugar representative to let us know 
> when you approve some action and need us to do something. For example, 
> no one notified us of the election results earlier in this year. In 
> researching the issues that came up today, we discovered that the 
> election happened, and we will update our records under the Fiscal 
> Sponsorship Agreement (and the sugar@ alias) accordingly. We don't 
> object to hiring someone to communicate with us or to rely on 
> volunteers. If you do hire someone, we will rely on volunteers to let 
> us know that the paid representative should be paid and that we can 
> rely on their instructions (and then again if you decide not to have 
> that person work for you anymore). We expect to communicate directly 
> with the sugar@ alias and we cannot be expected to closely read mailing 
> lists dedicated to other matters in case there is something mentioned 
> that is relevant to us. We operate on a shoestring budget and have a 
> staff of only 4 full time people.
> 
> * Books and records
> 
> As you know, we make our books available to Sugar on an ongoing basis, 
> allowing you to generate your own reports. Until our accounts are 
> closed for the year (and audited), there's a chance that transactions 
> may not have been fully entered. Google recently switched payment 
> methods for GCI and GSoC, and we haven't adjusted the bookkeeping on 
> that yet, so it is lagging a bit. Google is regularly invoiced for all 
> the GSoC and GCI funds for all projects, and we don't think there's any 
> concern about payment from Google being uncertain. Google has never 
> failed to pay Conservancy funds owed for our member projects.
> 
> As we've mention before, if there is an item missing in the ledger that 
> you want us to expedite checking on, just ask us.
> 
> * Transparency
> 
> I believe Conservancy has historically been the most transparent fiscal 
> sponsor in free software, and we strive to stay that way. We are very 
> open to concrete suggestions about how we can be more transparent about 
> our operations (and I hope we are far from opaque)! All of our policies 
> are public as are all of our filings. We make the books and records 
> available to authorized project participants and strive to answer 
> questions as quickly as we can[1]. We are always on IRC at #conservancy 
> on freenode if you need to reach us urgently and are happy to be 
> pinged.
> 
> * Flexibility
> 
> We will attempt to work with you to accomplish whatever Sugar Labs 
> wants to do that is within our charitable mission to the extent that 
> our resources allow. As Bradley already wrote to the sugar@ list, we 
> can work with reimbursing 3rd parties or handle other unusual payment 
> mechanisms if we understand that is the best or only way to accomplish 
> the project's goals.
> 
> I hope this is helpful. I know it's a tumultuous time for Sugar Labs, 
> and I want you to make sure that we're all on the same page about how 
> Conservancy operates so that we can best support the project.
> 
> karen
> 
> [1] Adam, I know that you have an email into me. I was on the road at 
> DebConf last week and should catch up in the next day or two.
> 
> _______________________________________________
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> 
> --
> 
> [1]
> Unsung Heroes of OLPC, interviewed live @ [1]http://unleashkids.org [2] 
> !
> 
> 
> Links:
> ------
> [1] http://lists.sugarlabs.org/listinfo/slobs
> [2] http://unleashkids.org
> [3] https://wiki.sugarlabs.org/go/Oversight_Board/2016-2017-candidates
> [4] https://wiki.sugarlabs.org/go/Oversight_Board/2015-2016-candidates
> [5] https://wiki.sugarlabs.org/go/Oversight_Board/2014-2015-candidates
> [6] https://wiki.sugarlabs.org/go/Oversight_Board/2013-2014-candidates
> [7] https://wiki.sugarlabs.org/go/Oversight_Board/2012-2013-candidates
> [8] https://wiki.sugarlabs.org/go/Oversight_Board/2011-2012-candidates
> [9] https://wiki.sugarlabs.org/go/Oversight_Board/2010-2011-candidates
> [10] https://wiki.sugarlabs.org/go/Oversight_Board/2009-2010-candidates
> 
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> SLOBs en lists.sugarlabs.org
> http://lists.sugarlabs.org/listinfo/slobs

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